Executive Coordinator

Lincoln, NE

Full Time

Mid Level

Company Overview

JEO is not your typical engineering firm. We have a welcoming, fun, and laid-back culture that encourages communication and collaboration where our greatest strength is our team members. If you value great work-life integration and work best in a relaxed, supportive, and inclusive environment, we may be the place where you ARE the best version of yourself. We are a relationship-based company that prioritizes building people and providing opportunities.

With a rich history and a commitment to excellence, JEO has been serving clients since 1937. We are a leading multidisciplinary firm working hard to improve the communities in which we live, work and play. Join us at JEO and become part of our team that blends expertise, fun and passion for serving each other and our communities. Together, we can make a difference while building a rewarding career!

Job Summary

The Executive Coordinator plays a pivotal role in supporting senior leadership by managing administrative tasks, facilitating communication, and coordinating organizational initiatives. This position requires a proactive individual who can effectively prioritize multiple responsibilities in a fast-paced environment. The role involves managing confidential information, liaising between departments, and providing strategic support to the Senior Leadership. Strong organizational skills, attention to detail, and the ability to exercise independent judgment are essential for success in this role.

Responsibilities and Duties

Exercise Independent judgement in managing complex tasks and projects, ensuring alignment with organizational goals
This position provides administrative support to senior leaders of multiple areas by serving as a key liaison with internal & external stakeholders for the organization

Ability to maintain confidentiality will be critical for success in this role

Manage senior leader calendars, align meetings, schedule appointments, book travel and events, and handle expense reporting to optimize the time of supported leaders allowing them to achieve objectives

Screen and direct phone calls, emails, and correspondence appropriately

Draft responses, compose emails, or make calls on behalf of the executive

Arrange and coordinate meetings, including logistics, venue bookings, catering and technology needs for executive needs and organizational initiatives

Assist in the planning and execution of presentations, agendas, reports, special projects, and initiatives

Organize executive travel, including flights, accommodations, itineraries, contacts, and documents

Manage expense reporting, invoices, and budget tracking

Greet and host high-profile guests such as board members and government officials

Use judgement to prioritize competing requests for time/resources from various leaders

Qualifications and Skills

Bachelor's degree in business administration or related field plus two years of experience providing administrative support; OR

Associate degree in business or related field plus four years of experience providing administrative support. Additional years of relevant experience or education may substitute on a year-for-year basis.

Demonstrated ability to coordinate complex scheduling scenarios with individuals or groups outside the unit essential.

Requires excellent knowledge of computer software, including but not limited to word processing, spreadsheet, and email with calendar functions.

With offices throughout IA, KS, NE, OH and WY, JEO is proud to offer a robust benefits package designed to support and protect our employees and their loved ones. In turn, we trust these benefits and rewards will amplify the pride and satisfaction you feel as an integral part of JEO. A few of the highlights include competitive salaries, insurance options, vacation/sick/flex time, 401K matching, wellness incentives, comprehensive career development support, an annual bonus program, participation in our Employee Stock Ownership Plan (ESOP) and much more aimed at enriching your experience with us.

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Have you ever been convicted of, pleaded guilty to, pleaded no contest or nolo contendere to, been paroled for, received probation or deferred judgment for, or received a suspended imposition/execution of sentence or judgment for any felony or misdemeanor (other than minor traffic violation) in any jurisdiction?*

Do you have any pending criminal charges in any jurisdiction (other than minor traffic violation) that have not been fully resolved or disposed of?*

Conviction or pending arrest will not necessarily disqualify you from employment. The recency, severity, and pertinence of the conviction or pending arrest to the job and an individual assessment will all be considered.

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Will you be available to work in one of our IA, KS, NE, OH, or WY office locations?*

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Executive Coordinator

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