Proposal Coordinator

Ankeny, IA; Overland Park, Lawrence, Topeka, KS; Lincoln, Omaha, Wahoo, NE

Full Time

Mid Level

Company Overview

JEO is not your typical engineering firm. We have a welcoming, fun, and laid-back culture that encourages communication and collaboration where our greatest strength is our team members. If you value great work-life integration and work best in a relaxed, supportive, and inclusive environment, we may be the place where you ARE the best version of yourself. We are a relationship-based company that prioritizes building people and providing opportunities.

With a rich history and a commitment to excellence, JEO has been serving clients since 1937. We are a leading multidisciplinary firm working hard to improve the communities in which we live, work and play. Join us at JEO and become part of our team that blends expertise, fun and passion for serving each other and our communities. Together, we can make a difference while building a rewarding career!

Job Summary

JEO’s client development team is adding a Proposal Coordinator who will play a critical role in the success of our business development efforts. The Proposal Coordinator is responsible for coordinating and producing persuasive and winning proposals that showcase our expertise and capabilities in the civil engineering and architecture industry. This role requires a high level of attention to detail, excellent communication skills, and the ability to work collaboratively with a diverse team of professionals.

Responsibilities and Duties

The Proposal Coordinator will:

Collaborate with engineers, architects, and professional staff to plan, develop, and manage proposal submissions and interview preparation for projects.
Create and maintain proposal schedules, ensuring deadlines are met and submissions are of the highest quality.
Review and analyze Request for Proposals (RFPs) to develop proposal outlines and compliance matrices.
Write, edit, and proofread content, ensuring clarity, accuracy, and consistency.
Craft compelling narratives that demonstrate JEO’s unique value proposition and expertise.
Ensure the proposal’s visual elements align with the overall message and branding.
Coordinate the assembly, printing, and delivery of proposal documents.
Review proposals for completeness, accuracy, and compliance with RFP requirements.
Conduct quality control checks to ensure error-free submissions.
Maintain/manage proposal-related databases and tracking systems to include proposal content library with updated relevant materials.
Assist engineers, architects, and professional staff in maintaining the CRM database.

Qualifications and Skills

Bachelor’s Degree in business, marketing, or related field.

Three plus years’ relevant experience in proposal coordination, preferably in the engineering and architecture industry.
Proficient in Adobe Creative Suite and MS Office

With offices throughout Nebraska, Iowa, and Kansas, JEO is proud to offer a robust benefits package designed to support and protect our employees and their loved ones. In turn, we trust these benefits and rewards will amplify the pride and satisfaction you feel as an integral part of JEO. A few of the highlights include competitive salaries, insurance options, vacation/sick/flex time, 401K matching, wellness incentives, comprehensive career development support, an annual bonus program, participation in our Employee Stock Ownership Plan (ESOP) and much more aimed at enriching your experience with us.

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Proposal Coordinator

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